Decision Criteria

The CCSC:SE Steering Committee chooses conference sites based on a number of factors:

Timing
• two conference days (Friday and Saturday), with workshops Friday morning, concurrent sessions Friday afternoon and Saturday morning, programming contest Saturday morning, presenter’s luncheon Friday afternoon, conference banquet Friday evening and conference luncheon Saturday afternoon; in addition, time and space is required for the biannual meeting of the CCSC:SE Steering Committee, and may also be required for the biannual meeting of the CCSC Board of Directors
• dates should be in November, with preference given to the first and second weekends (and care taken to avoid cross scheduling with special events such as Homecoming)

Location
• geographic distribution with regard to recent conferences
• ease of travel into and out of the location by land (and air when the CCSC Board will be meeting concurrently with the conference)
• number of potential conference attendees in the region
• activities of interest in the area outside of the conference

Facilities
• appropriate and adequate space for exhibits and meetings (see the previous page for more details)
• layout of buildings (within walking distance of each other, if not in one building or adjacent buildings)
• computing resources for the development and hosting of the conference Web site
• proximity of adequate and appropriate hotel facilities to the location of the conference; reasonable cost to attendees, with a variety of housing rate options

Human Resources
• a Conference Chair who is well-established and stable in his or her career
• adequate support personnel for the Conference Chair
• Web site designer(s)
• local volunteer support sufficient to carry out the local activities
• ideas for interesting, engaging keynote and banquet speakers

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Deadline: 730 days before the conference.
Suggested starting date: 730 days before the conference.

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