Information & Application Forms

Thank you for your interest in hosting the Southeastern Conference of the Consortium for Computing in Small Colleges (CCSC). The following pages contain all the information that you should need to complete the proposal process.

Several pieces of basic information are required to propose a conference. You must identify the key personnel who will be organizing the conference, provide background information on conference facilities and resources (making sure that they are available for the first or second weekend in November), develop a tentative budget, and demonstrate institutional support for the hosting of the conference. It is recommended that your proposal must be submitted in time for the conference steering committee to make its decision at the conference held three years prior to the conference for which you are applying to be the host. It must be submitted at least two years prior to the conference.

General requirements:
You may wish to consider this brief list of basic requirements prior to completing the formal proposal:

• Upon approval of an application, the Conference Chair becomes a member of the CCSC:SE Steering Committee. The Conference Chair or a representative from the Chair’s institution must attend the fall and spring meetings of the committee, beginning with the spring meeting a year and a half prior to the conference to be hosted. (The fall meeting is held in November at the annual conference. The spring meeting is usually held in conjunction with SIGCSE.)
• A high quality Web site for the conference must be developed and published at least six months prior to the conference.
• Your institution must be able to provide:
• room for three sessions to run concurrently, of which one or two may be tutorials or workshops requiring the use of computers by the participants
• a large lecture hall for the keynote address (100-150 attendees)
• adequate space for vendor displays and breaks/refreshments between sessions (it is preferable for these to be close together or even combined)
• a large dining facility for the conference banquet and conference luncheon (either or both may be held off campus as well)
• a computer laboratory with at least 25 computers to be used for the programming contest, and a large room nearby to be used for a work room
• space for conference registration and check-in
• the ability to process some conference-related charges through its finance office
• Opportunities for local sponsorship in the form of prizes, vendors, etc. is desired.

Submit the following by September 1, at least two and preferably three years prior to the proposed date. (If an acceptable proposal is received three years prior, the Committee may not wait for further proposals.):
• completed copy of the enclosed cover sheet identifying the Conference Chair(s) and including a signature indicating the support of your chief academic officer
• a brief resume/vita for the Conference Chair(s)
• completed copy of the enclosed Application Form outlining facilities and resources
• a preliminary budget (use the template to be provided by the CCSC:SE Steering Committee)

Please send your completed proposal to:
Kevin Treu
CCSC:SE Steering Committee Chair
Dept. of Computer Science
Furman University
Greenville, SC 29613

Additional information on CCSC and the regional conferences that it sponsors can be found at http://www.ccsc.org/

Deadline: 730 days before the conference.
Suggested starting date: 730 days before the conference.

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