Two weeks in advance

Send final program to printing services

Confirm programming contest logistics

Contact publicity chair for *next* year's call for papers

Contact University Relations for propaganda

Contact Chamber of Commerce for propaganda

Run off evaluation forms, print signs and double check on numbers and arrangements.

Coordinate with public safety for banners, parking, weekend access to building

Make building and exhibit signs as needed. Outside signs for parking may be obtained from Security in many places

Start making name tags (mark them so ribbons can be handed out)

Print luncheon and banquet tickets

Send AV a few paragraphs about conference and attendees

Determine final vendor numbers and layout vendor area

Reserve tables for vendors/registration/web project display/email stations

Reserve extension cords, tables, etc.

Deadline: 14 days before the conference.
Suggested starting date: 60 days before the conference.

Comments